Map the Accounts - this is taken from the Actionstep user Guide  July 2018 - Please check the link for any updated changes

-  https://actionstep.atlassian.net/wiki/spaces/KB/pages/1836026/Setting+up+the+Xero+Interface


Map the required Accounts from your Actionstep system to your Xero Accounts - see note below.


When a Xero Account is selected for mapping a line will go through it. Please check to ensure that all the xero accounts you require are marked as being used.


At the least you should map through the accounts mentioned below.


Actionstep Account to selectHow it should be mapped
All business bank accountsThe appropriate bank account in Xero. Please note that the bank account in Xero must have a account reference number (eg, "001"). Xero does not require one when the account is related in Xero but it will be required when mapping to Actionstep.
All Trust Bank AccountsMap to the corresponding Xero bank account.
Trust LiabilityYou may need to create this account in your Xero Chart of Accounts as an Liability Account that allows payments. This is not a standard Xero account.
Trust TransfersYou may need to create this account in your Xero Chart of Accounts as an Liability Account that allows payments. This is not a standard Xero account.
Trust Paid by Firm(Only for firms that are in a jurisdiction that allows FIrms Interest in Trust, ie, those operating trust accounts in New Zealand)
If you will be using the Paid by Firm function in your trust accounts (making payments on behalf of the client before funds are received) then this account will have to be mapped. You may need to create this account in your Xero Chart of Accounts as an Asset Account that allows payments. This is not a standard Xero account.
Statutory Deposit Account(Only for firms that are required to transfer a portion of their trust funds to a Statutory Deposit Account)
If applicable this will have to be mapped. Note that even though the account is a bank account in in your Actionstep Accounts list it should be mapped to a correspondingly named Current Asset account in your Xero chart of accounts.
Accounts ReceivableThis should be mapped to the appropriate accounts in Xero. They will likely have a similar name in Xero.
Accounts PayableThis should be mapped to the appropriate accounts in Xero. They will likely have a similar name in Xero.
Deposits PaidThis and Deposits Received can both be mapped to the Tracking Transfers Account in Xero. The Tracking Transfers Account should be a standard account in your Xero Chart of Accounts.
Deposits ReceivedThis and Deposits Paid can both be mapped to the Tracking Transfers Account in Xero. The Tracking Transfers Account should be a standard account in your Xero Chart of Accounts.
Sales Tax CollectedThis and all Sales Tax accounts can be mapped to the Sales Tax account on your Xero Chart of Accounts. This might be Called "GST" or "VAT" in Xero depending on your country.
Sales Tax Collected AdjustmentThis and all Sales Tax accounts can be mapped to the Sales Tax account on your Xero Chart of Accounts. This might be Called "GST" or "VAT" in Xero depending on your country.
Sales Tax PaidThis and all Sales Tax accounts can be mapped to the Sales Tax account on your Xero Chart of Accounts. This might be Called "GST" or "VAT" in Xero depending on your country.
Sales Tax Paid AdjustmentThis and all Sales Tax accounts can be mapped to the Sales Tax account on your Xero Chart of Accounts. This might be Called "GST" or "VAT" in Xero depending on your country.
Sales Tax Payments/RefundsThis and all Sales Tax accounts can be mapped to the Sales Tax account on your Xero Chart of Accounts. This might be Called "GST" or "VAT" in Xero depending on your country.
Income AccountsAll Income accounts such as "Fees" and "Disbursements" and "Other Income" should be mapped across to the equivalent Income account in Xero.
Expense AccountsIf you are configuring Actionstep to allow Supplier invoices to be feed through to Xero then you will also want to map each of the expense accounts through. You do not have to map these if you will not be entering supplier invoices into Actionstep.