NetDocuments security can be very simple or very complex. All levels of access are based around the following values of
V = Views
E = Edit
S = Share
A = Administer
Key Concepts
- All Rights are accumulative - ie if a person has V rights then is added a group that as VESA rights then they have VESA rights
- No Access - When No Access is apply this over rules all other levels of access. No Means No. (Access)
Whilst those levels may be obvious the following table details the access levels each provide.
Access | Symbol | Access Description |
View | V | A user can:
An External User who only has View rights to a document cannot make a copy of a document (using the NetDocuments Move/Copy function), or
(The external user can use the Email Link option to send a link to others who have access to the document, unless the cabinet flag to not allow this has been set by the Cabinet Administrator). |
Edit | E | A user can:
A user cannot:
|
Share | S | A user can:
A user cannot:
An External user with Edit and Share rights can see the History of a document or ShareSpace. An External User needs Share rights to see the Access List.
|
Administer | A | A user can:
|
No Access | N | A user cannot see a document, ShareSpace, folder, etc. when their name is listed as "No Access" in the access list. So one user may see several documents in a folder while another user may see only one or no documents in a specific folder depending on the rights. |